Peace Through Conversation: Michelle Khare's Week Learning FBI Crisis Negotiation

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Overview

In this episode of Challenge Accepted, Michelle Khare spends a week with the FBI field office in San Diego and the San Diego Police Department to learn the tools crisis negotiators use to de-escalate dangerous situations. At the end of the week, Michelle acts as lead negotiator in a staged bank robbery with hostages. Michelle starts the week hoping to learn "a few magic words to make anybody do whatever I want." The training points somewhere else: the core skill turns out to be listening, not persuasive phrasing.

16 min read
1:27

The Role of a Negotiator: Verbal Containment and Venting

The instructor is Special Agent Jeff Horner, crisis negotiation coordinator for the FBI's Southern District of California. Horner describes the negotiator's main objective as defusing intense emotion. On arriving at a scene, the team first tries to open lines of communication with the subject. Horner calls this "verbal containment." His reasoning is that a subject who is talking with negotiators is less likely to hurt a hostage, an officer, or themselves.

The second goal is to let the subject release negative energy. Horner says subjects arrive "full of anger, full of fear," and the negotiator's job is to give them a chance to vent. The main tool for this is active listening. Michelle recognizes the term from therapy and isn't sure at first whether it means the same thing here. Horner frames it as trying "to affect positive change through listening."

2:28

Thrown In Without Training: The Carjacking Scenario

To test the waters, the team sends Michelle into a hard scenario with no training at all. A carjacker named Jesse has stolen a vehicle with an innocent man, Dale, in the passenger seat, and police have stopped the car. Michelle's job is to resolve it peacefully under strict rules. Michelle cannot trade one hostage for another, cannot provide a means of escape, and cannot make any promise that command has not authorized in advance.

Michelle starts by speaking to Dale and asks Dale to stick an arm out the window to show he's okay. Jesse refuses to engage, says "we're done talking," and rolls up the windows. Michelle tells Jesse, "You and I both know we can't go anywhere until this is resolved peacefully." Jesse answers that it will be resolved if Michelle leaves.

The team falls back to the San Diego Police Department's negotiation truck, which Horner describes as state-of-the-art, with whiteboards, microphones and room for the whole negotiation team. Horner says the point is for Michelle to see the value of a team supporting the primary negotiator. They call Jesse's cell phone. Jesse blames the police for flattening the car's tire, says he only went into the store for food, and keeps demanding another car. He then demands that someone "who knows what they're doing" take over.

Michelle admits to freezing up. The rules about what can and can't be said are numerous, and with a life at stake Michelle keeps hunting for the perfect words. A team member advises ignoring all that and talking to Jesse like a person, "like pretend it's your sister that's on the phone." The next call goes worse. Michelle asks what kind of car Jesse wants, which implicitly treats the escape demand as negotiable. Jesse then threatens that Dale will get hurt and that it will be Michelle's fault. Michelle replies that if Dale is hurt, "this is not going to end the way that you wanted." Jesse hears that as a threat and pushes back: "Don't start giving me ultimatums. I'm the one in charge here." Michelle ends the call saying, "I have no idea what to do," and the scenario is called off.

6:23

The Debrief: Show That You're Listening

Horner's feedback reframes the problem. Michelle should worry less about what to say and more about showing the subject that their words are being heard. In Horner's account, a subject who feels heard returns to more rational decision-making. Only then can the negotiator influence their choices in a positive way.

Horner also points to strengths: a compassionate, kind tone and some good open-ended questions. He defines an open-ended question as one that can't be answered yes or no. Who, what, where and when questions are useful. "Why" questions are the type to avoid, because they can come across as judgmental. Open-ended questions get the subject talking, and talking means they are both venting and giving the team information.

7:11

Back-to-Back: Working Without Visual Cues

Next comes a roleplay called a "back-to-back." Michelle and a role player sit facing away from each other, and the goal is to gather as much information as possible from someone in crisis. The narration explains that eye contact and facial cues make communication easier. Without them, Michelle has to focus only on the other person's words, much as on a phone negotiation.

The role player had a fight with a boss and immediately asks who called the police and whether it was a coworker named Bob. Michelle draws out that the boss is named Greg and that the man takes credit for the subject's work. The exchange stalls when Michelle gets tangled in the question of whether Bob made the call. In the feedback, the role player says Michelle asked good open-ended questions, such as the boss's name and what the fight was about. The advice is to keep digging into the actual issue. Negotiators usually try to learn what happened in the previous 24 to 48 hours, because that is typically where most of the emotion comes from.

8:56

Emotional Labeling and the "Therapy Stuff"

Horner introduces the acronym "MORE PIES" for the active listening skills. There are eight techniques in total, but Horner has Michelle focus on the few he considers most effective. The first is emotional labeling: naming the feeling you hear, such as "I imagine that you feel trapped" or "I hear hopelessness in your voice." According to Horner, this shows the person that you have empathy for what they're going through.

In a practice exchange, a role player says a loved one has a brain tumor and maybe a month to live. Michelle responds, "Sounds like you're feeling scared." Horner explains that a wrong label isn't fatal. The subject will correct you ("I'm not scared, I'm…"), and they will still feel the effort to understand them. Horner also shows Michelle an "emotional wheel," a chart of emotion words, so a negotiator can avoid repeating the same label like "you sound sad" over and over.

Michelle is surprised by how much of this resembles therapy. The lessons are about relationships and listening, and Michelle notes that the skills apply to friends, coworkers and family as well as to crises.

11:25

A Real Bank Case and I-Messages

Horner takes Michelle to a local bank similar to the site of the final challenge and describes a case a colleague handled. An armed man took over a bank and took hostages. Horner's colleague was the first to negotiate with him. After about three to four hours, the subject released the hostage and eventually surrendered peacefully. Horner calls it "a home run" and credits open-ended questions and emotional labeling.

He then teaches "I-messages," a way of signaling approval or disapproval of something the subject says or does. The formula is: "I feel [feeling] when you [behavior] because [reason]." Horner plays clips of real 911 calls and asks Michelle to respond.

To a caller threatening to harm a woman, Michelle offers: "I feel hurt when you say that you're going to harm her because it's not necessary." Horner gives his own version: "I get nervous when you put the gun in her mouth because I don't want it to accidentally go off." He explains that this reframes the subject's position. The subject may be posturing, but if the gun goes off by accident, the subject is now in serious trouble. To a caller who says he'd rather die than go to jail, Michelle answers: "I feel sad when you say you'd rather die because I feel like we could work together to find a better solution." Horner's response is "Beautiful."

13:52

Mirroring and Empathy Over Stoicism

Horner teaches several more techniques. Michelle highlights mirroring, which means repeating the last few words the subject said: "We don't get along." / "You don't get along." Michelle calls it something like a Jedi mind trick. Despite its simplicity, it makes the other person feel heard and on an equal footing.

Michelle reflects that the media usually portrays good negotiators as firm, stoic and loud. Horner's approach keeps those principles but adds empathy. Michelle also suggests that people today communicate mostly about themselves. Taking a genuine interest in others and letting them share their experiences and feelings builds much stronger relationships, in Michelle's view.

14:43

The Negotiation That Failed

Before the final challenge, Horner shares one more lesson, at the site of a real negotiation he was involved in. A service member was facing a third deployment in about two and a half years, had recently had a child, and didn't want to deploy again. The service member barricaded themselves in a garage with a handgun. Despite immense effort from the whole negotiation team, the service member took their own life. Horner was standing beside the person's spouse when it happened and says he can still hear the spouse's screams.

Asked how a negotiator moves on from that, Horner says they rely on their training and their teammates. They also remind themselves that they are there because they care and will do everything they can to influence the person to choose to live. He describes negotiation as climbing a mountain. You may think you're nearly at the top, then say "something stupid," which he admits he has done, and fall all the way back down to start over from square one.

16:07

The Final Challenge: A Mock Bank Hostage Crisis

For the final challenge, Michelle is lead negotiator for a staged hostage situation at a local credit union, with SWAT on scene. As in a real negotiation, Michelle can't see inside the bank and must rely on the phone and the team. The mission is to get everyone out alive, including the hostage taker.

The subject identifies himself as Joe. Joe says he came to the bank to get some money and is now stuck with strangers. He demands a car and clear streets, and warns that people will get hurt if he doesn't get them. When Michelle says these things take time, Joe sets a five-minute deadline. He also keeps breaking off to yell at someone named Randy, whom he calls an associate. Michelle tries to pull his attention back ("Joe, focus on me") and uses an I-message: "I feel really disappointed when I hear that people could get hurt."

The early going is rough. Michelle tells the team, "I don't really know where to go from here." A teammate suggests asking how Joe's morning started, but Joe pushes back on why any of it matters. Michelle presses for the reason Joe came to the bank. Joe reveals he came to withdraw $20,000 and has a chronic condition he doesn't want to discuss. When Michelle expresses sympathy, Joe snaps: "I don't care about your feelings." Michelle then repeats a mistake from the carjacking scenario, saying that if Joe chooses to leave, "it will not end the way that you want." Joe again asks whether Michelle is threatening him.

19:44

Turning Point: Releasing the Pregnant Hostage

In the truck, the team regroups around two ideas. The hostages are clearly a distraction to Joe, so Michelle could propose releasing them. Michelle could also try emotional labeling. The team brainstorms emotions Joe might be feeling: bitter, humiliated, disrespected, trapped. Michelle doesn't want to say "humiliated" to him and settles on "trapped." The team also advises letting Joe vent without talking over him.

When Joe calls about the car again, Michelle redirects to releasing the hostages, and Joe refuses. As the chaos inside escalates, Joe says there's a pregnant woman present. Michelle asks whether anyone is hurt; Joe says no one is, but he can't guarantee that will last. Joe insists he's "the good guy," that he hasn't hurt anyone and only took some money. Michelle labels the emotion: Joe must be feeling trapped, maybe claustrophobic. Joe agrees that he does feel trapped. Michelle says nothing can be given until the hostages are released, since they're a distraction from his plan, and that she knows he doesn't want to hurt them. Joe then asks Michelle to help get the pregnant woman out.

The release itself nearly falls apart. When Joe learns that armed officers will be outside, he accuses Michelle of breaking their agreement and insists he needs the money after working for 20 years. Michelle turns this into praise. Someone who worked 20 years sounds very hardworking, and that's why Joe hasn't hurt anyone and won't. Joe sends the woman out. Michelle thanks him and calls it the right thing to do.

22:54

Building Rapport: The Back Injury and the Kids

The team says Michelle has Joe "on the ropes." They advise reminding Joe that nobody has been hurt and that releasing a pregnant woman shows his humanity, which a judge will take into consideration. Michelle opens the next call by telling Joe the released hostage is safe and back with her family because of his choice.

Michelle then probes his history, suggesting Joe may have had bad experiences with police. Joe opens up. He feels the whole system is stacked against him. He installed water heaters for a plumbing company for about 20 years, badly hurt his back, and it has never been the same. He tried pills and doctors and needs medicine to live, and he was fired. He says he earned this money and just wants a normal life.

Michelle connects this to his character. He seems like someone who likes helping people, which is why he released the hostage and why he spent years helping people in their homes. Michelle asks whether Joe has kids. He has two, ages six and nine, named Ben and Sarah. Michelle says they must look up to him. Joe still has three hostages and says he doesn't know what to do. He fears that if he lets them go, police will come in and shoot. Michelle points out that police haven't come in and have followed through at every exchange. Michelle then raises his children. If he resolves this now, Ben and Sarah won't have to see their father on the news holding people captive.

26:11

Closing the Deal Without Overpromising

Joe asks for a guarantee of a reduced sentence. This tests one of the rules from the start of the week, since Michelle can't promise anything command hasn't authorized. Michelle says that can't be guaranteed. What Michelle can offer is that the judge will hear that Joe didn't hurt anyone, and that the report will include a transcript of exactly what both of them said. Joe asks, "You promise?" Michelle says yes, and Joe agrees to send the remaining hostages out. Michelle tells Joe that everyone makes mistakes and that he made the right choice. The scenario ends with officers directing him out under commands. Michelle calls it "the longest two hours and the shortest two hours of my life at the same time."

27:11

Why Negotiators Do This Work

Asked why he does this work, Horner says everyone faces challenges. People helped him through his own difficult times, and he wants to pay that forward. Protecting an innocent person from violence is, in his words, "the ultimate of making a difference." He closes with the motto of the crisis negotiation unit at FBI headquarters, Pax per colloquium, which he translates as "peace through conversation." "If we can do that," he says, "then man, that's a win."